Introduction
This Privacy Policy describes how [Your Company Name] collects, uses, and protects your personal information when you use our website and services. We are committed to ensuring that your privacy is protected in accordance with the General Data Protection Regulation (GDPR) and applicable data protection laws.
By using our services, you agree to the collection and use of information in accordance with this policy.
Data We Collect
Information we gather when you use our services
Personal Information
When you create an account or use our services, we may collect:
- Full name
- Email address
- Organization information
- User role and permissions
- Authentication credentials (encrypted)
Usage Data
We automatically collect certain information when you use our services:
- IP address
- Browser type and version
- Pages visited and time spent
- Device information
- Access times and dates
Document Data
Files and documents you upload to our platform are stored securely and are only accessible to authorized users within your organization.
How We Use Your Data
Purposes for which we process your information
We use your personal data for the following purposes:
- To provide and maintain our services
- To authenticate your identity and manage your account
- To send you important notifications and updates
- To improve our services and user experience
- To ensure security and prevent fraud
- To comply with legal obligations
- To provide customer support
Cookies and Tracking
How we use cookies on our website
Necessary Cookies
Essential for the website to function. These cookies enable core features such as authentication, security, and session management. They cannot be disabled.
Analytics Cookies
Help us understand how visitors interact with our website. These cookies collect information anonymously and are only activated with your consent.
You can manage your cookie preferences at any time through our cookie consent banner or by clearing your browser cookies.
Data Security
How we protect your information
We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction:
- Encryption of data in transit and at rest
- Regular security assessments and audits
- Access controls and authentication mechanisms
- Secure hosting infrastructure
- Regular backups and disaster recovery procedures
Data Retention
How long we keep your data
We retain your personal data only for as long as necessary to fulfill the purposes outlined in this policy, unless a longer retention period is required or permitted by law. When your data is no longer needed, we will securely delete or anonymize it.
Your Rights
Your rights under GDPR
Under the GDPR, you have the following rights regarding your personal data:
- Right to access: Request a copy of your personal data
- Right to rectification: Correct inaccurate or incomplete data
- Right to erasure: Request deletion of your data
- Right to restrict processing: Limit how we use your data
- Right to data portability: Receive your data in a structured format
- Right to object: Object to certain types of processing
- Right to withdraw consent: Withdraw consent at any time
To exercise any of these rights, please contact us using the information provided below.
Third-Party Services
External services we use
We use the following third-party services to provide and improve our platform:
- Supabase: Database and authentication services
- Netlify: Web hosting and deployment
These services have their own privacy policies and may collect data independently. We recommend reviewing their privacy policies.
Contact Us
Questions about this privacy policy
If you have any questions about this Privacy Policy or wish to exercise your rights, please contact us:
Email: [privacy@yourcompany.com]
Address: [Your Company Address]
You also have the right to lodge a complaint with your local data protection authority if you believe your data protection rights have been violated.
Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date. We encourage you to review this Privacy Policy periodically for any changes.
Last updated: 12 February 2026